Virtual data rooms are indeed one of the most important factors of M&As and other complex transactions like IPOs and capital raising. Data rooms have also proved to be a great asset for legal firms, financial services, consultancies, and many other business sectors. They are globally famous for different reasons, but data security stands at the top.
In this article, I’ll be discussing what Ideals virtual data room solutions are and why it is one of the best in the business.
Let’s start.
VDR (Virtual Data Room) Explained
A virtual data room is a secure digital document library that can streamline complex data sharing in complex business deals. They are equally beneficial for small businesses, enterprises, nonprofits, and government institutions.
The success of data room technology is not just in theory, it is backed by impressive numbers. The global VDR market was valued at $2.83 billion in 2024, and it is projected to be a $13 billion industry by 2032.
With all the VDR options available in the market, Ideals VDR stands out because of some decent features.
Ideals VDR (Virtual Data Room Solutions) – Brief Overview
Ideals is one of the oldest names in the data room industry, and is considered a pioneer of VDR technology. It is a reliable data-sharing platform that is designed according to the needs of small businesses and enterprises alike.
Ideals data room software is purposely built for complex and lengthy transactions like IPOs, fundraising, corporate restructuring, and bankruptcy management. People use Ideal data rooms for due diligence in M&As and similar deals. Its primary clientele comes from Life sciences, healthcare, real estate, investment banking, and legal sectors.
What Makes Ideals Stand Out?
Ideal data rooms have some decent features that make it stand out of the crowd. I’ve discussed the details of these ideas below:
1. Security
Data security is one factor where not many vendors can compete or come close to Ideals. It comes with a high security level with eight levels of granular access permissions for individual users and groups. This is a feature you will not find in other data rooms.
Ideals VDRs strengthen data protection with features like 256-bit SSL data encryption. It is currently the strongest version of data encryption used by banks and militaries. Other important features include digital watermarking, fence view, and built-in redaction.
2. Customer support
Customer support is another key aspect for buyers when they compare virtual data rooms. It is important to ensure smooth VDR operations, and no one does it better than Ideals.
Ideals’ customer support gives the company a competitive edge over other players in the market. Its customer support answers the phone and live chat queries within 30 seconds, no matter what. You will get an email response within 30 minutes, and that too 24/7/365.
In addition to that, Ideals offers:
- In-app chat support
- Live training with experts
- Dedicated project management teams
Also, the platform offers customer support services in 13 different global languages to minimize communication hurdles.
2. Simplicity
This VDR is completely simple and easy to use. The solution has been designed in a way that both beginners and professionals can use and manage files here easily. This simple working helps professionals save time and work on more important tasks rather than spending time on storing and managing important files.
Some key aspects of this feature are:
- Easily navigable UI
- Drag-and-drop file upload system
- Mobile and desktop access
- Multi-lingual
Ideals Compliance and Certifications
The solution is compliant with multiple security certifications as well. Some of them are:
- GDPR: A strict EU law that protects residents’ data privacy and security worldwide.
- CCPA: A California law that strengthens privacy rights and consumer protection.
- HIPAA: A U.S. law that safeguards the confidentiality and security of health information.
- SOC 1/2/3: Compliance standards that ensure secure data handling and privacy for users.
- ISO 27001: A global standard for managing information security and availability.
Key Functional Capabilities of Ideals VDR
Below are Ideals VDR’s core features, grouped by Security, Document Management, User Management, and Collaboration:
Security
Some additional security features you get on Ideals VDR include:
- Two-factor authentication
- Mobile device management
- User security impersonation
- Access control and expiration
- Granular user permissions
- Time and IP access restriction
- Digital watermarking
- Secure spreadsheet viewer
- Data encryption
- Remote shred
- Built-in redaction
- Granular document permissions
- Fence view
Document Management
Document management has been made easier on this platform because of the following document management features:
- Full-text search (OCR)
- Automatic index numbering
- Windows Explorer integration
- Multi-format support
- File labels
- Drag-n-drop and bulk upload
User Management
Additional user management features you’re getting here include:
- Single/bulk user invitation
- Excel permissions (View with/without Formulas)
- Notifications
- Group setup
- Detailed user permissions
Collaboration and Accessibility
To make collaboration and accessibility easier, the platform offers the following additional features:
- Advanced Questions & Answers Module
- New Document Email Notifications
- Mobile device interface
- Files & Folders Notes
- No software installation required
- iPad application
- Secure User Messaging
- Basic Questions & Answers Module
- Multilingual support
Conclusion
Well, there you have it. Having a decent VDR by your side can completely change the way you store and manage important data. The Ideals VDR system is helping multiple companies store their important information without any fear of data breaches.
It is compliant with multiple security standards, which ensures its safety. Besides that, it offers other features as well, such as a simple usage method, which makes it easier to utilize for professionals.
Frequently Asked Questions
Does Ideals allow third-party app integration?
Yes, Ideals allows you to integrate with all commonly used business software and solutions, including Salesforce, Google Workspace, and Basecamp.
Who are Ideals’ clients?
Ideals has an elite clientele from different fields of business, including EY, Rothschild, KPMG, Shell, Deloitte, PWC, Wells Fargo, and Emaar.
How much does Ideals data room software cost?
Ideals offers customized pricing plans according to the scope of the project and storage requirements.
Are there any drawbacks to Ideal’s data rooms?
The pricing system of this tool is often questioned as it does not have a clear flat pricing structure. The company gives quotations based on the client’s storage requirements and project scope. This solution may not be a budget-friendly option for low-budget businesses.
Does Ideals offer a free version or trials?
No, Ideals does not have a free version but offers a 30-day free trial.
