Why Property Management Software Is Crucial for Landlords

Are you a property owner or manager who is looking for ways to streamline your business? If so, you may be wondering if property management software is right for you. In this blog post, we’ll explore some of the key benefits of using property management software so that you can make an informed decision about whether it’s right for your business.

What Does Property Management Software Do?

Property management software can do a lot for you, including organizing your rental properties, tenants, financials, and accounts. It also has features to help you streamline rental management, like full reporting and online signing of lease agreements. Other features include prospective tenant screening, options to post rental vacancies, and online rent payments. Property management software makes it easier to manage your rental property business and keep everything organized in one place.

No matter what size your business is, property management software can help you save time and money by streamlining your operations. If you are not already using property management software, now is the time to consider investing in a solution for your business.

Here are a few reasons why you should use property management software for your real estate business:

Reduce Paperwork

One of the main advantages of using property management software is that it can help you reduce the amount of paperwork you have to deal with on a daily basis. With all of your data stored electronically in one central location, there’s no need to keep paper records of tenants, rental payments, and maintenance requests. It is one of the landlord tools that can save you a considerable amount of time and money in the long run.

Reduced Costs

Property management software can also help reduce the costs associated with running your business. The software can automate many of the tasks that are involved in managing a property, which can help save you money on labor costs. Additionally, the software can help you avoid mistakes that could result in costly legal fees.

Improved Tenant Screening

Property management software can also be used to improve the tenant screening process. The software can be used to track applicant information, such as credit scores and employment history. This information can then be used to help landlords make more informed decisions about which applicants are likely to be good tenants.

Improved Communication With Tenants

Another benefit of using property management software is that it can help improve communication with your tenants. With a secure, online portal for tenants to log into, they can easily submit maintenance requests, pay their rent online, and access important documents like their lease agreement. This can help reduce the number of phone calls and emails you have to field from tenants on a daily basis.

Increased Efficiency

Another great reason to use property management software is that it can help increase the overall efficiency of your business. With all of your data stored in one central location, you and your team will be able to access the information you need quickly and easily. This can free up time that would otherwise be spent tracking down information from multiple different sources. 

Keep Track of Maintenance and Repairs

Property management software can help you keep track of all maintenance and repair requests from tenants. This information can be stored in a central database, making it easy to track progress and ensure that all repairs are completed in a timely manner.

Collect Rent Online

Many property management software programs offer the ability to collect rent payments online. This can be a convenient way for tenants to pay their rent, and it can also help you keep track of rental payments.

Create Customized Reports

Property management software programs often include reporting features that allow you to generate custom reports. These reports can be helpful in tracking various aspects of your rental business, such as rental income, expenses, and vacancy rates.

Accept Online Applications

If you use property management software, you will likely be able to accept online applications from potential tenants. This can save you time as you will not need to review paper applications manually. Additionally, most programs will automatically run credit checks on applicants, which can save you even more time.

Increased Revenue

Property management software can also help to increase the amount of revenue that you generate from your properties. The software can help you to fill vacant units more quickly by automating the marketing and advertising of your properties. Additionally, the software can help you collect rent payments more efficiently, which can reduce the amount of time that units are vacant.

Better Organized Business

Property management software can also help you keep your business more organized. The software can help you track all the important information about your properties in one central location. Additionally, the software can help you create and maintain detailed records for each tenant. This information can be used to resolve disputes quickly and efficiently.

Market Your Properties Online

Many property management software programs offer the ability to market your properties online through listing services or classified ads. This can help you reach a larger pool of potential tenants and fill vacancies more quickly.

How Much Does Property Management Software Cost?

When looking for property management software, it’s important to find the best one for your needs. Property owners should consider how much it costs and compare the prices and services of different providers as some charge based on a number of properties and others have minimum fees that can be expensive if you own more than one rental home or business unit.

Free options may be appropriate if you own a small number of rental properties or only use them occasionally. However, these programs don’t include many features that will meet your needs in day-to-day operations, like accounting tools, for example, which can help save time when filing tax forms manually.


There are many compelling reasons to use property management software for your rental properties. From reducing paperwork to increasing efficiency, property management software can offer a host of benefits for both property owners and managers. If you’re ready to take your business to the next level, consider investing in a quality property management software solution.

Brian Wallace

Brian Wallace is the Founder and President of NowSourcing, an industry leading content marketing agency that makes the world's ideas simple, visual, and influential. Brian has been named a Google Small Business Advisor for 2016-present, joined the SXSW Advisory Board in 2019-present and became an SMB Advisor for Lexmark in 2023. He is the lead organizer for The Innovate Summit scheduled for May 2024.

Related Articles

Back to top button